Maul Foster & Alongi
  • 20-Jun-2019 to 19-Jul-2019 (PST)
  • Administration
  • Portland, OR, USA
  • DOE
  • Full Time

Medical/dental insurance, 401k plan, ESOP, PTO, professional development.

Position: Administrative Coordinator                                                                         Location: Portland, Oregon

Description: Maul Foster & Alongi, Inc. (MFA) is seeking a full-time administrative coordinator to work in our Portland, Oregon office. The ideal candidate will have proven administrative skills, experience in overseeing an administrative team and excellent interpersonal communication skills. The selected administrative coordinator will be involved in all aspects of day to day administrative tasks and will be a team player with flexibility to perform any and all administrative tasks as needed. While the selected administrative coordinator will be located out of the Portland, Oregon office, they will work closely with the administrative team located across MFA's offices to balance workload and serve the entire company.

As an Administrative Coordinator, you will:

  • Participate in and oversee administrative operations company-wide to ensure deadlines are met and expectations are exceeded
  • Mentor junior administrative professionals
  • Identify and implement ways to improve administrative processes and procedures
  • Conduct word processing and formatting to ensure consistency with company guidelines
  • Ensure that electronic filing systems are maintained and organized
  • Proofread and review technical work products
  • Produce both electronic and hardcopy documents
  • Update and maintain office policies and procedures
  • Assist in the compilation of proposals and statements of qualification
  • Coordinate and complete additional administrative tasks such as scheduling meetings, travel and conferences; processing mail; greeting guests, answering phones and fielding questions; ordering office supplies; running office errands; and making arrangements for food as needed.
  • Work independently and solicit input from team members.


What are we looking for?

Minimum Requirements:

  • 4+ years of administrative experience
  • Relevant bachelor's degree (e.g., English, communications, technical writing)
  • Proficiency in Microsoft Office Suite (e.g. Excel, Word, Outlook, and PowerPoint)
  • Strong customer-service orientation and agility in responding to requests
  • Excellent communication skills, both verbal and in writing
  • An effective and collaborative work style that meshes with a variety of people
  • Exceptional organizational and problem-solving skills
  • Ability to multi-task and prioritize
  • Leadership skills and the ability to collaboratively oversee others
  • Willingness to learn and follow company policies, including general administrative procedures, document review and production
  • Willingness to work overtime as needed
  • Willingness to occasionally travel to other offices

Desired Characteristics:

  • 1+ years of technical editing experience
  • Previous experience in a professional services firm or similar (e.g., architect, law, design, consulting, engineering)
  • Proficiency in one or more of the Adobe Creative Suite programs (i.e., InDesign, Illustrator, Photoshop)
  • Experience developing proposals and statements of qualifications
  • Graphic design experience


Salary & Benefits:

  • Compensation will be based on individual qualifications and experience.
  • Medical, dental, and vision insurance.
  • 401(k) Plan.
  • Participation in an Employee Stock Ownership Plan.
  • Paid time off.
  • Training and development opportunities.


Company Background: Maul Foster & Alongi, Inc. (MFA) is a Pacific Northwest consulting firm specializing in the areas of environmental science, engineering, planning, and Geographic Information Systems (GIS). We have over 100 employees with offices in Washington, Idaho, and Oregon. MFA provides services to a diverse client base that includes private business and industry, ports, municipalities, state and federal agencies, non-profit organizations, and Native American tribes. Please visit for more information about our company.

Maul Foster & Alongi
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